Are You PHIPA Compliant?
If you operate a medical clinic, dental practice, physiotherapy office, or any healthcare service in Ontario, you are required to comply with PHIPA (Personal Health Information Protection Act).
PHIPA regulates how personal health information (PHI) is collected, stored, accessed, and protected.
Non-compliance can result in:
- Significant fines
- Legal liability
- Data breach reporting obligations
- Reputational damage
This checklist helps you assess whether your IT environment supports PHIPA compliance.
PHIPA Compliance Checklist
Use this checklist to evaluate your current security posture:
🔐 Access Control
- Unique user accounts for all staff
- Strong password policies enforced
- Multi-factor authentication enabled
- Access limited based on role
- Terminated employees removed immediately
🖥 System & Network Security
- Firewalls properly configured
- Endpoint protection installed and monitored
- Operating systems regularly updated
- Secure remote access (VPN or secure gateway)
- Wi-Fi separated for guests and internal systems
🛡 Data Protection
- Encrypted devices (laptops, workstations)
- Encrypted backups
- Secure cloud storage (if applicable)
- Email security and phishing protection
- Protection against ransomware
💾 Backup & Recovery
- Regular automated backups
- Offsite or cloud backup copies
- Backup restore testing performed
- Documented recovery procedures
📋 Policies & Documentation
- Written privacy and security policies
- Staff cybersecurity awareness training
- Incident response procedure documented
- Breach reporting process defined
Common PHIPA Risk Areas We See
Many healthcare providers believe they are compliant but discover gaps such as:
- Shared login accounts
- No MFA on email
- Backups never tested
- Unencrypted portable devices
- No documented incident response plan
These gaps create real compliance exposure.
How IBC Supports PHIPA Compliance
IBC provides IT management and cybersecurity services for healthcare providers across Ontario, including:
- Proactive IT monitoring
- Cybersecurity protection
- Backup & disaster recovery
- Secure remote access
- Risk assessment and compliance support
We do not provide legal advice — but we help ensure your IT environment aligns with PHIPA security requirements.
Download the PHIPA Compliance Checklist
Want a printable version of this checklist?
👉 Download the PHIPA Compliance Checklist (PDF)
Or schedule a compliance-focused IT review with our team.
📞 519-753-2861
📧 sales@ibcbrantford.com
🌐 ibcbrantford.com
